[Revised Nov 14]
The Stock card overview should be read before considering fine detail.
Name. Decide on a set naming convention known to all staff for ease of lookup, and start with a meaningful word rather than a supplier. Eg, "Benadryl 250ml cough mixture" will be much easier to look up than "Parke Davis Benadryl..." or 'PD Benadryl" or "Cough Mixture, Benadryl..".
Sticker label. The wording you want to appear on price labels. Provided to allow some text on the 'name' to be left off the price label, but keep it close enough to allow lookup from the sticker label if required. This field can be left blank, in which case it will default to the 'name' if you print labels.
PLU Price Look Up number, a.k.a; PDE, Pharmacode or SKU. Normally the PDE. A number for which a barcode will be printed if switched on, on the price labels. Keep this between 4 and 6 digits for ease of use.
Hot key A quick look up for use in the PoS module. Has no effect in the dispensary module. Click the box to the right of the field to bring up the list of available hot keys. Selling an item by entering the hot key will bring it up quickly for commonly used items. It is recommended to use hot keys for photo processing, hair ties, dispensary charges, and any very common items such as daily newspapers. A common convention is to have hot key No. 9 being 'Cheque fee 25c'.
To get a list of the products assigned to hot keys, use the Report Generator. Select HOT keys and Trade Name as the 2 fields to report by. In the criteria field, select 'Greater than' and then enter a value of zero.
Product group and subgroup. Select the name from the pull down list by clicking on the button to the right of the field. Product groups are specified by name, and there is no limit to the number.
Message at time of sale. a.k.a. 'Linked sales'. A message here will be displayed at time of sale in the PoS module. Not active during dispensing. Eg, "Pharmacist sale only", "Not to be sold to children.", "Remember to fill out guarantee", "Polish remover OK?" (companion selling tips).
An outer is ... packs of ... units. Eg, Digesic, 'An outer is 10 packs of 50 units'. each packet contains 50 tablets, and the supplier will give any outer pack discount that might apply on a purchase of 10 packs (500 tablets).
Barcodes. Any number of eight or 13 digit international barcodes can be typed or scanned in. The program can also print its own barcode of the PLU, in 3 of 9 format, and scan for that. If an item is barcoded but cannot be found at time of sale, bring it up by name then select 'Add barcode' and scan it again. The barcode will be added to the item's stock card. To delete a barcode, highlight it and press <del> key.
Supplier name & 'Part number' Any number of suppliers can be specified for any item. Orders are requested for a particular supplier, (which might be 'General' for those items available from General wholesalers), and will quote any 'part number' that appears alongside that suppliers name. Click on "supplier setting" for instructions to set a supplier in bulk.
NZ. All wholesalers use the same PDE, so items which are to be ordered from a general warehouses should have a 'supplier' named 'General' in addition to the Manufacturer's name. No part numbers are necessary except for cosmetic companies which may have a different ordering number from the PDE. Eg, Redoxon would have two entries in the supplier box, 'Roche' and 'General' , so it will appear on Roche direct bulk orders, and also on 'General' orders if the stock is getting low.
Australia & Britain Each wholesaler uses their own PDEs, so Redoxon would have three or four 'suppliers', Eg, 'Roche 12345' 'Sigma 276345' 'Faulding 875647' 'Boots 1234567' etc as appropriate.
Apply Rounding /Apply No Rounding’ option in stockcard
a) If psychological pricing (price points) is switched on and you do not want to apply psychological rounding to a particular stock item, then go to the stockcard and select ‘Apply No Rounding’ in the stockcard.
You can apply this change to a range of product in Bulk Stock Edit utility. Under Tools, Utilities, Stock Utilities, Bulk Stock Edit Utility, use the filters available to bring up the selected stockcards. Click on the ‘Select Option’ tab. Tick ‘Rounding Type’, then chose ‘Apply No Rounding’.
b) In rare situations you may have the option ‘Apply Rounding on Cash Only’ unticked. I.e. you’ve chosen to round the retail prices at the stockcard level. If there is a particular card that you don’t want to round, click on ‘Apply No Rounding’ in the stockcard.
Related topics