[revised Dec 07]
Unit Dose Dispensing Overview (How to enter a foil/Blister pack).
Differences between Foil Packs and Other Scripts:
To start a foil pack, select the customer as per normal then use the Foil button on the patient screen rather than the New Script button. In the New Script window Foil Pack will be ticked automatically, as will Script Owing Script (this may be unticked if incorrect). Fill in all the information as you would for any other script. These foil scripts will be automatically ticked as Continuous Medication. This is used for bulk dispensing of foils which is described later.
Foil entry screen:
Foil Entry screen will have the following:
-Add/remove time Period Button
This provides the ability to have more columns to handle more frequent time periods.
Eg. Breakfast, Mid-Morning, Lunch, Mid-Afternoon, Dinner, Before Bed.
-Zero Pack Option
Provide the ability to zero 1 selected pack of the 4 displayed to allow us to stop dispensing for that week/Month for a given item.
Description of Unit Dose Dispensing window:
Day Up and Day Down buttons. These change which day is the first day for the foil pack. The day at the top is the first day of the foil even if the days are printed from the bottom of the foil pack upwards.
OK and Script for [28] days. When OK is pressed, every row with numbers in is extrapolated for the period of the script. For scripts lasting less than 28 days (i.e. 10-day antibiotic script) change this number.
Cancel. Exits the Unit Dose Dispensing window without making changes to the information. Used mainly when editing a script to look at information.
Zero Pack 1 etc. Clears all the doses from the grid in view.
Pack1, Pack2, Pack3, Pack4. Click on these buttons to view each pack contents enabling you to fill in each pack appropriately. Thus if one week/month is not required for dispensing then simply enter zero quantities for this week/month.
Bulk Foil Dispensing for Rest homes
The original foil scripts need to be entered for the first time for each patient as you would a normal script discussed above. Once all the Rest home patients are in the system along with their original foil packs then you can use the bulk Copy facility which allows you to dispense the entire batch of foils for the rest home in one session.
From the main screen select Bulk Copy button. Either select an existing Rest home or click New to set up a new one. Click on Add to add in a patient for this rest home. Their complete script history will be shown on the screen. The Script number has an F along side to indicate it is a foil script. Any scripts that have been entered as foils and marked as Continuous Medication will appear highlighted in the history list allowing you to simply add these scripts to be bulk dispensed. Click the Add button below the script history to build a list of foil items to be dispensed in bulk, shown in the list on the right.
Repeat this process for all the patients in the rest home.
Once the list is complete you have two options. Save without Copy button will record the rest home group ready for the next time these need to be dispensed. Copy/Repeat button will dispense all the Items in this group. It will automatically dispense the repeats if any are available, or will copy the script if there are no repeats.
Adding/Removing Items from a foil
Adding an Item : Lookup the individual patient concerned. Dispense the item as you would normally. Once completed bring up the patient details and in the history list highlight all the items including the new Item(s) for the foil. Select the Utilities Menu Group Selected Scripts. Finally Print a duplicate Foil/signing sheet/Label to produce the required output.
Removing an Item: Lookup the individual patient concerned. In the history list highlight all the items excluding the item(s) no longer required for the foil. Select the Utilities Menu Group Selected Scripts . Finally Print a duplicate Foil/signing sheet/Label to produce the required output.
Duplicate foil outputs
Simply highlight the foil scripts you need to re-print from either the main dispensing history screen or the individual Patient Details screen. Click on the Print Duplicate button. Tick the outputs you require and click Ok.
Patient Photo
In the Patient view, click on Photo. If a photo is loaded it will appear on this tab. There will be a button to either change an existing photo or load a new photo if there isnt on already. Clicking the button will bring up a dialog box prompting the user for the location of the photo file. The photo format can be one of several including jpeg.
If a patient photo is loaded for a patient it will automatically print out on the patients medication review.
Medication Review Report
This report will print out either automatically or manually:
Exception report Automatically whenever foils are dispensed, a report will print out for that script for that patient.
Exception report Manually From the Reports menu, click Medication Review Report. A dialog box will appear prompting to identify
the patient. This will default to the current patient.
Signing Sheets
When non-foil medication is dispensed, a section will appear at the base of each signing sheet displaying the signing sheet data for that medication.
UDD Charges Report
From the Reports menu, click on UDD Report. A dialog box will appear prompting for the month and the resthome for which to display the report.
Patient Charges Report
(Similar to UDD Charges Report). From the Reports menu, click Patient Charges Report. A dialog box will appear prompting for the month and rest-home for which to display the report.
The foil printer setup is described separately.
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