[Revised Apr 07]
Every item in stock has a 'stock card', and items that can be dispensed have a 'drug information card' in addition.
A drug card to be accessed from the dispensary must also have an Indication set up
Usage figures cover the whole system, whether dispensed or sold OTC, are taken into account for orders, and will appear on the usage reports.
Most of the data on the Drug cards is maintained by the support service by means of the Monthly updates
To access Stock/drug cards.
For convenience there are many points of entry to this function. The most commonly used ones are:
- From the Main Dispensary Screen, 'StockCard' button. Or,
- From most points in the program, Window then StockCards. Or,
- From the 'RxOne' 'Start menu' 'Stock Cards'
These ask the name of the item. Items can be looked up under name or Price Lookup Number ie. PLU (a.k.a. 'PDE' number.)
The 'Stock card' comes up first and the Drug card can be selected by selecting the 'Drug information' tab at the top.
Updates.
Information marked "Monthly maintenance" is maintained and kept up to date by the program support service, so will be overwritten next time it changes on our master file (may be next month, or not for many months). Any user's change to these fields will only be temporary.
Items marked "User maintenance" are avoided by the monthly update and will permanently retain the user's own information.
Trade name. [Monthly maintenance]. The 'Trade name' shown on the Drug card is the 'Name' on the stock card and is shown again on the 'Drug card' for convenience. To change it, change the 'Name' on the stock card.
Generic name [Monthly maintenance]. Shows the generic name when possible. For some multiple ingredient drugs it will be left blank. For convenience of use on some manufacturing items such as Glycerol, for which a trade name is meaningless, the trade name is shown as 'Glycerol' and the Generic name left blank. Drug lookups during dispensing can be by generic or trade name, and they can be switched during dispensing by selecting 'Generic' or 'Trade name'
Therapeutic group [Monthly maintenance]. Use for interaction and allergy warnings, and for many reports
Generic Equivalents [Monthly maintenance] Used to store the generic equivalents.
Extemp container [Monthly maintenance]. Stores the container for extemporaneous items.
Clear days [Monthly maintenance] Number of clear days for warning when repeating if violated. Can be over-ridden at time of dispensing.
Spec prof fee [Monthly maintenance]. Special professional fee
[future] Dispense in Whole Packs Only [Monthly maintenance]. Ticked to indicate 'whole pack only' applies, e.g. on Inhalers, injections etc. If you dispense less than a whole pack a warning will appear to remind you to enter in multiples of whole packs.
INDICATION PANEL. [Monthly maintenance]. Below the main panel, there are one or more 'indications' to allow for different numbers, pricing and restrictions on the same drug when used for different indications, or with different solvents, different pricing etc. E.g. 'Sofradex drops' may have 'Eye' or 'Ear', leading to different pricing and allows for different 'Standard Instructions'.
Indication The name of the indication to allow for easy choice during dispensing. E.g. 'Eye' or 'Ear', 'General' or 'TPX' etc.
Message at time of Dispensing
Enter message to be displayed when dispensing in the 'User Dispensary Message' field.
Standard instruction. [User maintained]. Any text, in short sigs "2t tds" or full English, which will be offered as a standard instruction available off one keystroke during dispensing. This can save considerable time for those pharmacies where a particular drug often has the same instruction.
Smart Sig (Future use).
C & A labels. [Monthly maintenance]. 'Cautionary and Advisory label'.
-The text conforms to Pharmacy Society recommendations and cannot be altered,
NHS Code [Monthly maintenance]. Code for this indication if NHS.
NHS Cat [Monthly maintenance]. Category for NHS for this indication.
A: Authority
X: Extemporaneous items
B: Doctors bag drug
D:Dental
N: General ready-prepared
R: Repatriation .............................. buff pages
4951 - 4999 RPBS Therapeutic Group Premium exemption .. buff pages
"U" OR "Z"
10 - 99 Extemporaneous non-standard formula ....... green pages
100 - 999 Extemporaneous ingredients ................ green pages
1000 - 3200 General ready-prepared .................... white pages
3201 - 3249 Colostomy and Ileostomy Associations ...... not in book
3250 - 3299 Paraplegic and Quadriplegic Associations... not in book
3300 - 3399 Dental ready-prepared ..................... white pages
3450 - 3499 Doctor's bag .............................. white pages
3500 - 4000 Stoma Appliances .......................... not in book
4001 - 4950 Repatriation .............................. buff pages
4951 - 4999 RPBS Therapeutic Group Premium exemption .. buff pages
5001 - 5300 Dental .................................... pink pages
5301 - 5800 Palliative Care............................ blue pages
5801 - 5999 Section 100 chemotherapy scheme drugs ..... not in book
6100 - 6500 Section 100 ............................... orange pages
6501 - 7299 Combined codes for injectable/solvent pairs
(both general and dental)
7300 - 7999 Extemporaneous standard formula ........... green pages
8000 - 8899 General ready-prepared .................... white pages
8900 - 8999 PBS Therapeutic Group Premium exemption.... white pages
9000 - 9899 (reserved for future use)
9900 - 9999 Stoma Appliances .......................... not in book
SPC [Monthly maintenance] SPC price for this indication.
Bioequivalent [Monthly maintenance]. Bioequivalence 'A', 'B' etc if applicable.
Info Note (Patient Medical Information). [Monthly maintenance]
Number of the patient information note produced (if switched on) when the drug is dispensed. Cannot currently be altered by the user.
Max Quantity [Monthly maintenance]
The Max HNS quantity.
Max Repts [Monthly Maintenance]
The Max NHS number of repeats.
Price % or $ [User maintained]
Price over-ride. This allows user specified automatic override of normal pricing for particular drugs.
E.g. if showing 25% , will price all dispensings at cost plus 25% (plus GST, dispensing fee etc), regardless of the usual markup.
E.g. if showing $9.95 will charge a total retail to the patient, including GST, of $9.95 (for the pack size), and will calculate pro-rata for different quantities. In this case the user must recalculate occasionally as the price will not respond to changes in the cost.
Always go for a % if possible, as they will be automatically adjusted if the price rises... A $ price is fixed until you alter it.
Mutual number [User maintained]
Enter a number here if the drug requires a number other than the NHS code to be quoted for mutuals.
HBF
HBF Information.
NHS Solvent [Monthly maintenance]
Specifies which solvent, if applicable.
TPX [Monthly maintenance]
True/false. Specifies whether a Therapeutic group premium (TPG) is able to have an exemption provided.
Premium [Monthly maintenance]
The premium, if any, in $ / pack..
Generic Cost [Monthly maintenance]
The generic cost in $ per pack
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