[Revised Jul 2002]
The same update handles both dispensary and PoS data, however they are handled differently:
- The Dispensary data is automatically changed on each stock card and Drug card.
- The PoS data prepares a 'variance list' of required changes but does not change any stock card until the user accepts them.
- Changes received by us from wholesalers up to 21st of each month are included. Changes beyond that date will go on next month's update. Consider this cut off date if some price changes appear to be missing.
When to process PoS changes
At the end of the monthly update, the variance list will appear. This can be worked on at the time, or you come back to it later from the 'RxOne' start menu, Tools, 'View PoS price changes'. (Price changes do not have to be updated from the monthly update, they can be updated from the answerback when modem ordering - See later).
What to do
The changes are divided into four lists: Price increases where SOH is zero; Price increases where SOH is greater than zero; Price decreases where SOH is zero;
Price decreases where SOH is greater than zero. To view each list, click on each tab.
The computer always applies the same markup as previously. I.e. The new Retail is based on the new cost and the previous markup.
Scroll down the list and check the price changes.
- If you want to make no change to an item, it can be deleted by highlighting the item and pressing 'Del'. It will appear again next month. To delete several items at once, hold down <ctrl> and click on the items, or 'drag' the mouse, then press <del>.
- Change the 'New Retail' or 'Markup' if you are not happy with the computer's suggestion. Highlight the box and then type in the new value.
'Delete New Prices' (Bulk delete)
This is to help new users groom their prices during the first few monthly updates to reduce the size of the job. It provides the option to delete all price decreases and accept increases, or the other way around.
'Accept New Prices'
Changes all the cards to match details on the list. Do this only when you are happy with what you see on screen. Only the visible list is processed.
'Update Cost Price only' option is useful to insert costs and therefore recalculate markups on a new system where many cost prices may be incomplete. But be aware that if you have any incorrect retail prices, the insertion of a correct cost price will result in an unexpected markup.
It is possible to roll back accidental price updates in some situations.
'Leave price changes for now'
It lets you save changes, to come back later and continue working,
'Exit'
It lets you abandon changes. You can return to the variance list many times if necessary to get it perfect before Updating/ Accepting New Prices.
The variance list can be worked on or the update processed from any unit. But do not work on the list from two different units at the same time.
'Price stickers for Items with price changes'
This automatically defaults to on. Price stickers with the new price for existing stock will be printed out when the price changes are accepted.
Price Changes From Answerback
Price changes can be accepted from the answerbacks. The prices from the answerbacks are the prices at the time of ordering and will be more up to date.
If you prefer to accept the price changes from the answerbacks, immediately after monthly update, clear the 'View POS price changes' List by deleting all the price changes. When the new prices come through from the answerback they will appear on the 'View POS Price changes' list. So you can process these the same way.
If the monthly update prices are left then the 'answerback' prices will be accumulated onto the same list.
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